Lists, reminders and scheduled tasks
Keep to-dos and simple tables with Maya, and let her remind you, check things for you, or run a task on a schedule.
Overview
Lists is where Maya keeps your to-dos, reminders and checks. Open it from Lists in the menu, or just ask Maya: "Add order gloves to my to-dos for Friday." A list can be a simple to-do list or a small table with your own columns (text, number, money, date, choice or checkbox). Each item can have reminders: Maya reminds you, checks something for you, or does a task, once or on a repeat. Your lists are yours: only you can open them unless you share one.
Features
Lists and columns
Create a list by asking Maya or with New list. Add columns like Supplier, Price or Due date. Tick items done, edit them, or select several at once.
Reminders and checks
A reminder tells you about an item at a time you pick. A check looks at your business for you: unanswered messages, chats waiting for a person, channel health, replies marked as bad, or credits running low. Ask her to tell you only when she finds something, and quiet days stay silent. Checks only read; they never change anything.
Repeats, hourly checks and several reminders
Once, every day, weekdays, chosen days, a day of the month or the last day, or every few hours between two times (for example every 2 hours from 9:00 to 17:00). Stop on a date, after a number of times (up to 365), or never. One item can have up to 5 reminders, checks or tasks.
Scheduled Maya tasks
Ask Maya to do something on a schedule, for example "every Monday at 9, list this week's bookings with no deposit". Before it's saved she shows the cost per run and per month, and you confirm. A task runs at most once a day, only looks and reports (it never changes anything), and each answer arrives in its own private Maya chat. A workspace can have up to 10.
Share a list with your team
Tap Share and add teammates who can use Maya. "Can view" sees the items; "Can edit" can also add, change, tick and delete them. Reminders and tasks on the list still go only to you. A list can be shared with up to 20 people.
Link an item to a customer or booking
Open an item and link a customer, and optionally one of their bookings, so you can open it in one tap from the list.
Due today message
Once a day, at the time you pick, Maya tells you what is due today or late on your lists. Turn it on in Lists settings.
Import and export
Import an Excel (.xlsx) or CSV file, up to 1,000 rows at a time, into a list or a new one. You match each column first. Download any list as Excel or CSV.
Scheduled tab
Everything coming up across your lists, in time order. Pause, change or remove a reminder from here. You'll also see your scheduled test runs, and older follow-ups from Maya chats that finish on their own.
Recently deleted
Deleted lists and items stay here for 30 days so you can restore them, then they are removed for good.
Common tasks
Make a list and add items
About 2 min- Ask Maya: "Make a list called Suppliers with columns Item and Price." Or open Lists and tap New list.
- Add items by typing them, or tell Maya: "Add gloves, 120 to Suppliers."
- Tick an item when it's done. Ask Maya "show my lists" any time to see them in the chat.
Set a reminder
About 1 min- Tell Maya: "Remind me Thursday at 10 to call the supplier."
- Or open an item, tap Add reminder, and choose when it happens and how often it repeats.
- When it fires you get a notification. Mark it done, snooze it an hour, or move it to tomorrow.
Share a list
About 1 min- Open the list and tap Share.
- Choose a teammate and pick Can view or Can edit.
- Tap Share. The list appears in their Lists. Remove someone from the same screen.
Schedule a Maya task
About 2 min- Tell Maya what to do and when: "Every Monday at 9, tell me which bookings this week have no deposit."
- She shows the cost per run and per month. Say yes to confirm.
- Each answer arrives in a private Maya chat with a notification. Pause or remove the task under Scheduled.
Import a spreadsheet
About 3 min- Open the list's menu and choose Import from a spreadsheet.
- Pick an .xlsx or .csv file with column names in the first row.
- Match each column to a list column (or a new one), then import.
Tips
Frequently asked questions
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